~Minutes of Meetings~
2008
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ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
MARCH 13, 2008
A regular meeting of the Elmira Township board was held on March 13, 2008 at the Elmira Township hall commencing at 6:05 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members were in attendance. Gene and Barb Fleming, Assessor, Margaret Black, Patricia Osburn and Ordinance Officer, Ron Geiger were also present.
Leonard made a motion to approve the minutes as read. Seconded by Theresa and carried unanimously.
PUBLIC COMMENT:
Gene Fleming stated that the Board of Revue went well and that he was very impressed by the quality of work done by Margaret and how well she handled the complaints and calmed the people down. He also appreciated the team effort of Diane F and Margaret.
Patricia Osburn of the Otsego Conservation District petitioned the board to consider supporting the District by investing $1,000 to help build a 30x48 foot greenhouse which would help in securing a funding avenue for a forestry position in Otsego County.
The funding opportunity of raising and marketing native plants will assist in the wise use and management of Otsego County’s natural resources for a healthy environment and sustained economic growth. These plants will also be marketed to other Northern Michigan counties.
Diane P made a motion to support the Otsego Conservation District by investing $1,000 to help build the 30x48 foot greenhouse in order to raise native plants which would help fund a forestry position in Otsego County. Seconded by Leonard and carried unanimously.
ASSESSOR’S REPORT:
Margaret reported that with her first BOR she found areas needing improvements and it helped to identify them. She will make a priority list and give those neighborhoods extra attention as soon as the snow melts.
ORDINANCE OFFICER REPORT:
Ron reported that he has an address for James R Hall of Northern Land. He paid the 2006 taxes on January 23, 2008. The board directed Ron to have the township attorney write a letter to Mr. Hall.
PLANNING COMMISSION REPORT:
Leonard stated that the draft Large Track forestry and Mixed Use ordinances are still being discussed by the Otsego County PC.
FIRE AUTHORITY:
Diane F read a letter she sent to Carl Essenmacher thanking him for his service with the Fire Authority. Alice Traylor attended her first Authority meeting and all went well.
READING OF THE BILLS:
3594 Theresa Plachta, Trustee-March 08 121.49
3595 Susan Schaedig, Clerk 929.75
3596 Ron Geiger, Ordinance Officer, Liquor Inspector 224.74
3597 Nicholas Purgiel 80.00
3598 Leonard Skop, Trustee-March 08, PC, Rd Comm mtg 281.49
3599 John Middleton, PC 110.00
3600 James Theisen, PC 110.00
3601 Gloria Torello, PC 130.00
3602 Duane Hoffman, PC 110.00
3603 Diane Purgiel, Treasurer 1,354.75
3604 Dan Sevenski, hall cleaning 118.75
3605 Dunn’s Business Solutions 66.29
3606 Diane Franckowiak, reimb 50.00
3607 Susan Schaedig, reimb 8.08
3608 Diane Purgiel, reimb 112.31
3609 Margaret Black, Assessor March 08 868.75
3610 D & H Excavating, snowplowing 560.25
3611 Waste Management 66.54
3612 Great Lakes Energy 23.58
3613 Diane Franckowiak, Supervisor 873.25
3614 Roderick Wright, BOR 250.00
3615 Eugene Fleming, BOR 250.00
3616 Cynthia Prusakiewicz, BOR 250.00
3617 Pat & Buds, lunch BOR 26.46
3618 Independent Bank, March 08 taxes 713.83
3619 Susan Schaedig, reimb internet, office supplies 29.40
3620 Great Lakes Energy 355.07
3621 CenturyTel 86.30
3622 Holton’s LP Gas 327.78
3623 Michigan Dept of Treasury, taxes 578.72
9,067.58
Theresa made a motion to pay the bills. Seconded by Diane P and carried.
TREASURER’S REPORT:
CD 71,788.86 CD 104,986.10 CD 75,242.08 CD 110,722.08 CD 107,682.27 Gen Fund 134,223.68 TOTAL 604,645.07
Leonard made a motion to amend the Investment Policy to include all banks in Michigan. Seconded by Theresa and carried unanimously.
OLD BUSINESS:
Theresa reported that she now has the minutes on line.
The board discussed the clean-up day scheduled for September 13th. Diane P presented a post card that Chester Township uses for their clean-up day. A newsletter will be sent out in July along with the tax bills.
NEW BUSINESS:
Leonard reported that there will be a meeting on 3-27-08 at 6:30 p.m. in regard to wind turbines.
The board discussed a complaint by a taxpayer in regard to conflict of interest by John Ernst as Elmira’s appointed County Planning Commissioner.
Sue made a motion to amend General Fund Clerk 320.00 to come from Fund Balance. Seconded by Leonard and carried unanimously.
Sue made a motion to amend General Fund Street Lights 219.00 to come from Fund Balance.
Meeting recessed at 7:00 p.m. for the budget hearing and called back to order at 7:35 p.m..
Theresa made a motion to accept the budget as presented. Seconded by Diane Purgiel and carried unanimously.
There being no further business to come before the board Leonard made a motion to adjourn. Seconded by Theresa and carried unanimously. Meeting adjourned at 7:40 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA MICHIGAN
FEBRUARY 14, 2008
A regular meeting of the Elmira Township Board was held on February 14, 2008 at the Elmira Township hall commencing at 6:10 pm with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members of the board were present. Assessor, Margaret Black was also in attendance.
Diane P made a motion to approve the minutes as read. Seconded by Leonard and carried.
CORRESPONDENCE:
Sue read a letter from Municipal Underwriters of Michigan. About two years ago the Par-Plan hired regional appraisers to appraise all buildings owned by every member. Since that time, building replacement values have raised an average of 9% and the appraised values have been adjusted accordingly on the policy. The Public Official Bonds have been enhanced to “position bonds”. They are provided at no additional charge to the township.
ASSESSORS REPORT:
Margaret will turn the Roll in on February 15th and they will be at 50%, no lower. She created an additional land schedule for large lake front parcels because of sales.
PLANNING COMMISSION REPORT:
James Pagels submitted a Freedom of Information request regarding Elmira Township’s involvement with the Future Land Use. Duane Hoffman will address this.
The PC proposes a 2008 budget of $13,500. The same as the previous year.
FIRE COMMISSION REPORT:
Diane F reported that Carl Essenmacher has resigned. She will use township letterhead to thank him for his years of service.
Diane F made a motion to appoint Alice Traylor to replace Carl E on the Elmira-Warner Fire Authority Board. Seconded by Leonard and carried unanimously.
Don Cherry will be a temporary member when someone cannot be there.
The Authority has $95,000 saved to purchase a new truck. The 1 mill is up for renewal in 2008. They are also considering to ask for an additional new, four year millage of 1 mill in two years.
TREASURER’S REPORT:
CD 71,788.86 CD 104,986.10 CD 75,242.08 CD 110,722.08 107,682.27
GEN FUND 98,859.98 TOTAL 569,281.37
Diane P reported that there are 313 delinquent winter taxes and 131 summer. She is also looking at writing of Personal Property tax for a business such as String of Pearls that owe .85 cents.
Sue made a motion to pay registration fees of 550.00, wages, hotel and mileage for Diane Purgiel to attend the Michigan Municipal Treasurer’s Institute conference on April 20 through April 25, 2008 in Mt Pleasant. Seconded by Theresa and carried unanimously.
READING OF THE BILLS:
3556 Theresa Plachta, trustee wages 561.41
3557 Susan Schaedig, clerks wages 1,229.75
3558 Ron Geiger, liquor inspector, ordinance officer 224.66
3559 Leonard Skop, trustee wages 231.41
3560 John Ernst, PC 110.00
3561 Gloria Torello, PC 130.00
3562 Susan Schaedig, reimb 17.48
3563 United States Postal Service 82.00
3564 United States Postal Service 41.00
3565 Margaret Black, Assessor Feb 868.75
3566 Margaret Black, reimb 132.25
3567 Dan Sevenski, reimb 35.22
3568 Waste Management 65.72
3569 Great Lakes Energy 23.58
3570 Carquest 327.10
3571 Gaylord Herald Times 41.25
3572 BS & A Software, equalizer tax system 465.00
3573 D & H Excavating, snowplowing 722.75
3574 Diane Purgiel, reimb 114.40
3575 Diane Franckowiak, reimb 50.58
3576 Dan Sevenski, hall cleaning 250.00
3577 Diane Franckowiak, supervisor wages 1,263.25
3578 Duane Hoffman, PC 110.00
3579 Diane Purgiel, treasurer’s wages 1,350.75
3580 James Theisen, PC 110.00 3581 United States Postal Service 246.00
3582 Walmart 20.92
3583 Susan Schaedig, reimb internet 14.99
3584 Theresa Plachta, reimb internet-5 months 133.50
3585 Theresa Plachta, reimb MTA convention 741.90
3586 Otsego County Officers Association, dues etc 750.00
3587 VOID
3588 Centurytel 86.30
3589 Michigan Municipal Treasurer’s Ass’n, registration 550.00
3590 Holton’s LP Gas 357.94
3591 Great Lakes Energy 369.63
3592 Independent Bank, Feb 08 taxes 573.42
3593 United States Postal Sevice, assessor postage 588.60
12,991.51
Leonard made a motion to pay the bills. Seconded by Diane P and carried unanimously.
OLD BUSINESS:
Leonard made a motion to sign the agreement with Gaylord Community Schools for Elmira Township to collect summer school taxes in 2008. Seconded by Theresa and carried unanimously.
The annual meeting of the Otsego County Road Commission will be held on February 25th at 11:00 am.
Tom Deans of the Road Commission called to report that the survey for Mt Jack Road is complete. Diane F will view the survey and Tom will send it in for bids.
NEW BUSINESS:
Sue reported that she contacted Arrow Sanitation for costs on a clean up day. A 20 yard Garbage Truck @ $1,100 each; A 30 yard Metal Can @ $300.00; A 30 yard tire can @ $700.00; A 30 yard refrigerators @ $700.00; one skid for batteries @ $75.00.
First time clean up may be $3000 to $5000.
Theresa made a motion to hold a fall clean up day on September 13, 2008 at Arrow Sanitation. Seconded by Leonard and carried unanimously.
Leonard made a motion to amend the Policy and Procedures FOIA 6.3 preparation fee to 10.00 per hour for employee and $1.00 per page for copies plus an additional cost for special reproductions. Seconded by Diane P and carried unanimously.
Leonard made a motion to adopt the 2008 Poverty Exemption Guidelines Resolution. Seconded by Theresa and carried unanimously.
The board directed Theresa to research software in order to put the minutes and township information on line.
Sue made a motion to amend the General Fund Supervisor $2,0l7.00 to come from the fund balance. Seconded by Theresa and carried unanimously.
Sue made a motion to amend the General Fund Elections $650.00 to come from Fund Balance. Seconded by Theresa and carried unanimously.
Sue made a motion to amend the General Fund Parks & Recreation $223.00 to come from Fund Balance. Seconded by Theresa and carried unanimously.
Leonard made a motion in the form of a resolution to increase the Supervisor’s Salary 3% for the 2008-2009 budget year. Seconded by Theresa and carried unanimously.
AYES: Diane F., Sue S., Diane P., Leonard, Theresa NAYES: None ABSENT: None
Leonard made a motion in the form of a resolution to increase the Clerk’s Salary 3% for the 2008-2009 budget year and $300.00 for a school election or any other special election. Seconded by Theresa and carried unanimously.
AYES: Diane F., Sue S., Diane P., Leonard, Theresa NAYES: None ABSENT: None
Leonard made a motion in the form of a resolution to increase the Treasurer’s Salary 3% for 2008-2009 budget year and the summer tax collection salary 3% for the 2008 summer tax collection. Seconded by Theresa and carried unanimously.
AYES: Diane F., Sue S., Diane P., Leonard, Theresa NAYES: None ABSENT: None
Leonard made a motion in the form of a resolution to increase the Trustees Salary 3% for the 2008-2009 budget year. Seconded by Theresa and carried unanimously.
AYES: Diane F., Sue S., Diane P., Leonard, Theresa NAYES: None ABSENT: None
There being no further business to come before the board Leonard made a motion to adjourn. Seconded by Theresa and carried unanimously. Meeting adjourned at 7:40 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
JANUARY 10, 2008
A regular meeting of the Elmira Township Board was held on January 10, 2008 at the Elmira Township hall commencing at 6:00 p.m. with Clerk, Susan Schaedig calling the meeting to order with the Pledge of Allegiance.
Members in attendance were Clerk, Susan Schaedig, Treasurer, Diane Purgiel and Trustee, Leonard Skop. Supervisor, Diane Franckowiak and Trustee, Theresa Plachta were excused as they were attending the MTA convention. Margaret Black and Ron Geiger were also in attendance.
The clerk turned the meeting over to Leonard Skop.
Diane P made a motion to accept the minutes as corrected. Seconded by Sue and carried.
ASSESSOR’S REPORT:
Responded to the two State Tax Commission requests received in December.
Verified building permits and working on ECF(Economic Condition Factors) for neighborhoods and detail on Roll to be ready to turn over to the County on February 15.
Sue made a motion to pay the fees for Assessor, Margaret Black to attend the Board of Revue class in February. Seconded by Diane P and carried unanimously.
ORDINANCE OFFICER:
Ron reported that he has sent all information on Renee Kowalski-Patton to Dorothy Layman. Renee is not allowed to pay the fine but has to appear in court.
FIRE BOARD:
Leonard reported that investing 90,000.00 in a CD was discussed. These funds may possibly be used to purchase a new vehicle.
TREASURER’S REPORT:
CD’s 71,788.86, 104,986.10, 75,242.08, 110,722.08, 107,682.27
General Fund 93,201.36 TOTAL 563,622.75
Diane P reported that she had collected 700 of l500 tax bills.
READING OF THE BILLS:
3524 Theresa Plachta, trustee 121.41
3525 Susan Schaedig, clerk 929.75
3526 Ron Geiger, ordinance officer, liquor inspector 224.66
3527 Leonard Skop, trustee 121.41
3528 Diane Purgiel, treasurer 1,500.75
3529 Diane Franckowiak, supervisor 713.25
3530 Holton’s LP Gas 315.09
3531 Diane Franckowiak, reimb 50.00
3532 Diane Purgiel, reimb 112.28
3533 Dunn’s Business Solutions 9.59
3534 Walmart 15.36
3535 Great Lakes Energy 60.35
3536 Otsego County Treasurer, charge backs 140.87
3537 Michigan Townships Association, BOR training 210.00
3538 Waste Management 65.80
3539 D & H Excavating, snowplowing Dec 548.25
3540 Margaret Black, contract 868.75
3541 Syscom Central North 124.95
3542 Margaret Black, mileage 111.60
3543 Dan Sevenski, hall cleaning 137.50
3544 Mid North Printing, letterhead 49.20
3545 Janelle Crawford, reimb lunch election workers 17.13
3546 Doreen Ostrander, election supervisor 175.00
3547 Tap Enterprise, hall dep refund 100.00
3548 Susan Schaedig, mileage election 60.44
3549 CenturyTel 86.30
3550 Diane Franckowiak, reimb convention, housing 399.04
3551 Margaret Hall, election inspector 137.75
3552 Janelle Crawford, election inspector 137.75
3553 Barbara Fleming, election inspector 137.75
3554 Great Lakes Energy 372.71
3555 Independent Bank, Jan 08 taxes 441.06
8,495.75
Diane P made a motion to pay the bills. Seconded by Sue and carried unanimously.
OLD BUSINESS:
Sue reported that she had contacted Waste Management in regard to trash pickup at the township hall. The contract expires in September. The board has until May 8th to decide which waste hauler to contract with.
NEW BUSINESS:
The next Township Association meeting will be held at Charlton Township in March.
Diane F will contact Warner Township in regard to a possible joint meeting in February to discuss Maple Hill Cemetery.
The board discussed a possible spring cleanup for the township. Sue will contact Arrow Sanitation.
There being no further business to come before the board Sue made a motion to adjourn. Seconded by Diane P and carried. Meeting adjourned at 7:35 p.m..
Susan Schaedig, Clerk
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