~Minutes of Meetings~
2006
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ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
DECEMBER 14, 2006
A regular meeting of the Elmira Township Board was held on December 14, 2006 at 7:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members present. Ron and Michelle Geiger, Gene Fleming, Mike Roper, Loretta Smith and Assessor, Jill Kassuba were also in attendance.
Diane Purgiel made a motion to accept the minutes as corrected. Seconded by Theresa and carried unanimously.
Mike Roper of the Otsego County Road Commission stated that a portion of Mt Jack Road, 1.4 miles from Skop Road to the first driveway around the curve to the left has verbally been declared a Rural Collector and is available to receive safety funds if applied for by March 1, 2007. The funds are awarded in June or July.
The estimated 2008 construction cost with a 15% contingency would be about $538,307.00. Eighty percent would be Federal Safety Funds(not to exceed $400,000.00) and a local match(Elmira Township) would be about $138,307.00. Mr Roper stated that the OCRC would take care of the engineering fees which may be about $8,000.
If the grant would be denied application would be made again in 2008.
Leonard made a motion to provide the 20% match for the proposed 2008 Mt Jack Road Project upon success of obtaining Federal Safety Funds and that the township’s match should not exceed the $138,307 estimate. Seconded by Theresa and carried unanimously.
Loretta Smith addressed the board in regard to an extension of Franckowiak Road since she may no longer use a right of way starting in the spring of 07. Diane F directed her question to Mr. Roper.
ASSESSOR’S REPORT:
Jill reported two land divisions have been approved. Clark-Adkins, 5594 West M-32 and Shaff on Theisen Road.
Reviewed Equalization Ratios: Ag 47.32%, Commercial 46.78% and Residential 47.28%
December BOR was completed on December 12th with 8 petitions. Six corrections were made to PRE/Qualified Ag Exemption Status changes, 1 poverty exemption claim and 1 correction as a clerical error.
Jill met with Michael Golett, State Tax Commission District 2 Supervisor who conducted the 14 Point revue. Elmira Township is in compliance with the General Property Tax Act and the State Tax Commission Rules. Jill discussed with the board the six areas to correct. Diane F and Susan received the results from Kelli Sobel, Executive Secretary, State Tax Commission.
ORDINANCE OFFICER REPORT:
Ron stated that he has been deputized by Sheriff McBride. He has resolved two of the three complaints. He received a thankyou note from the Billideaus.
PLANNING COMMISSION REPORT:
Leonard presented copies of the draft of the Master Plan to the board members.
TREASURER’S REPORT:
CD 67,625.40 B of NM CD 102,383.34 CD 99,351.83 CD 104,974.71
Gen Fund 55,728.22 TOTAL 430,063.50
Diane reported that she had several bad address and had tax bills returned. She received a letter from the law offices of Jermaine Wyrick stating that from a legal standpoint, Gerald Kyles stringently objects to the lien and the $5,209.21 that you claim is owed.
READING OF THE BILLS:
3052 Theresa Plachta, trustee 116.75
3053 Susan Schaedig, Clerk salary 919.90
3054 Ron Geiger, Ordinance officer, Liquor Inspector 219.99
3055 Leonard Skop, Trustee 276.75
3056 John Middleton, PC 110.00
3057 John Ernst, PC 110.00
3058 Jill Kassuba, Assessor 1,514.20
3059 James Theisen, PC 110.00
3060 Gloria Torello, PC 130.00
3061 Duane Hoffman, PC 110.00
3062 Diane Purgiel, Treasurer 869.90
3063 Diane Franckowiak, Supervisor 712.75
3064 Dan Sevenski, hall cleaning 100.00
3065 MMTA, treasurer registration 35.00
3066 Diane Jaroneski, hall dep refund 50.00
3067 Diane Franckowiak, reimb use computer & fax 25.00
3068 Susan Schaedig, reimb mileage 7.12
3069 Diane Purgiel, reimb 84.22
3070 Jill Kassuba, reimb 210.93
3071 Carquest 95.33
3072 Walmart 8.79
3073 Great Lakes Energy 21.56
3074 Waste Management 60.15
3075 Dunn’s Business Solutions, copies 75.60
3076 D & H Excavating, snowplowing 64.50
3077 Fidlar Companies, test deck, registration cards, citations 246.67
3078 Susan Schaedig, reimb internet 42.99
3079 VOID
3080 Theresa Plachta, reimb internet 53.40
3081 Young, Graham & Elsenheimer, PC 27.00
3082 Roderick Wright, reimb 53.03
3083 Home Depot 63.57
3084 Great Lakes Energy 306.17
3085 Centurytel 95.94
3086 Holton’s LP Gas 357.64
3087 Roderick Wright, BOR, hall maintenance 281.00
3088 Eugene Fleming, BOR 50.00
3089 Cynthia Prusakiewicz, BOR 50.00
3090 Michigan Dept of Treasury, taxes 600.97
3091 Waste Management 60.31
3092 Water Systems Management 119.81
3093 Independent Bank, taxes Dec 799.01
9,245.95
Theresa made a motion to pay the bills. Seconded by Diane P and carried.
NEW BUSINESS:
Diane F. made a motion to reappoint Eugene Fleming, Cynthia Prusakiewicz and Roderick Wright to the Elmira Township Board of Revue. Seconded by Leonard and carried unanimously.
Leonard made a motion to pay for the registration and wages to allow the Supervisor, Assessor and Board of Revue members to attend the BOR class in February. Seconded by Sue and carried unanimously.
The next Township Association meeting will be held in Elmira on January 15, 2006.
There being no further business to come before the board, Leonard made a motion to adjourn. Seconded by Theresa and carried. The meeting was adjourned at 8:55 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
NOVEMBER 9, 2006
A regular meeting of the Elmira Township Board was held on November 9, 2006 at 7:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members present. Ron Geiger, Ordinance Officer and Jeff Ratcliff were also in attendance.
Leonard made a motion as corrected. Seconded by Diane P and carried.
Jeff Ratcliff discussed the purpose of the US EPA Brownfield Redevelopment Grant. A master list of potentially high risk contamination and high development potential will be identified in Otsego County. The grant is 100%.
Diane P made a motion in the form of a Resolution in Support of the Otsego County Brownfield Redevelopment Authority in the submittal of a grant application to the U.S. Environmental Protection Agency for a community-wide brownfield assessment grant. Seconded by Leonard and carried unanimously.
AYES: Diane Franckowiak, Susan Schaedig, Diane Purgiel, Leonard Skop, Theresa Plachta.
NAYES: None ABSENT: None
ORDINANCE OFFICER REPORT:
Ron stated that the vehicle complaint in Franklin Farms has been resolved. He has emailed Dorothy Layman in regard to Northern Land/aka James R Hall.
FIRE AUTHORITY:
Diane F reported that the proposed budget was reviewed.
ASSESSOR:
The State Tax Commission has scheduled a November 15th 9:30 a.m. meeting regarding our 14-point review. Will update next month. One of the points consists of holding office hours. If office hours are held it is required that a resolution be posted with the steps for scheduling a meeting with the assessor. Jill will try to obtain a sample copy from the reviewer for future reference.
Reviewing residential sales study that was compiled by the Equalization Department. Currently consists of 38 sales in which our ratio has been determined to be 45.78%. She is verifying sales for arm length transactions and completed new construction buildings.
December Board of Review needs to be scheduled for December 12, 2006 and posted. We have two homesteads corrections at this time.
PLANNING COMMISSION:
Robert Huppert, owner of Railside Bar & Grill is requesting a permit to install a billboard across the street from the Railside on property owned by Gone11(Frank Zaremba).
Sue made a motion to recommend to the Otsego County Zoning Board to approve putting up an auxiliary sign as long as it stays under the size of a billboard, no bigger than 32 square feet, obtains a legally binding contract with Frank Zaremba, liability insurance and fits within the Otsego County Zoning Ordinance. Elmira Township assumes no liability and this issue may be re-visited in the future if new information becomes available. Seconded by Theresa and carried unanimously.
TREASURER’S REPORT:
CD 67,625.40 CD 102,383.34 CD 99,351.83 CD 104,974.71
GEN FUND 66,734.02 TOTAL 441,069.30
Diane stated that Gerald Kyles will not accept the certified letter regarding the lien on his property; 1987 was the last time a township millage was put on the ballot and she recommended to wait until January to start making changes to the Policies and Procedures book.
READING OF THE BILLS:
3004 Theresa Plachta, trustee 116.75
3005 Susan Schaedig, clerk wages 869.90
3006 Diane Purgiel, treasurer wages 869.90
3007 Diane Franckowiak, Supv wages 712.75
3008 Ron Geiger, ordinance officer, Liquor Inspector 219.99
3009 Leonard Skop, trustee 226.75
3010 Jill Kassuba, assessor wages 1,434.20
3011 Dan Sevenski, hall cleaning 225.00
3012 Theresa Plachta, Sept & Oct internet service 53.40
3013 Spartan Sewer & Septic, pumped septic tank 140.00
3014 Diane Franckowiak, reimb use computer & fax 25.00
3015 Northern Michigan Speedway, hall dep refund 50.00
3016 Sam’s Club, membership renewal 35.00
3017 Great Lakes Energy 21.56
3018 Waste Management 60.07
3019 Young, Graham & Elsenheimer, Gerald Kyles 108.00
3020 Diane Purgiel, reimb 128.63
3021 Duane Hoffman, Oct PC meeting 110.00
3022 Doreen Ostrander 194.85
3023 John Middleton, Oct PC meeting 110.00
3024 John Ernst, Oct PC meeting 110.00
3025 James Theisen, Oct PC meeting 110.00
3026 Gloria Torello, Oct PC meeting 130.00
3027 Mark Rygwelski, lawn mowing 305.00
3028 Barbara Fleming , election inspector 136.00
3029 Janelle Crawford, election inspector 136.00
3030 Margaret Hall, election inspector 154.27
3031 Fidlar Companies 159.17
3032 Carquest 133.53
3033 Michigan Dept of Treasury, Boiler inspection 65.00
3034 United States Postal Service, treasurer, postage 117.00
3035 Postmaster, PO Box fee 38.00
3036 Leonard Skop, Special PC meeting 110.00
3037 James Theisen, special PC meeting 110.00
3038 Gloria Torello, special PC meeting 130.00
3039 Duane Hoffman, special PC meeting 110.00
3040 Holton’s LP gas 511.62
3041 Otsego County Equalization Dept , 1515 parcels 1,208.82
3042 Susan Schaedig, election 72.00
3043 Susan Schaedig, reimb 29.74
3044 Gaylord Community Schools Food Service 12.20
3045 Doreen Ostrander, reimb 13.35
3046 Susan Schaedig, reimb internet service 42.99
3047 Independent Bank, Nov 06 taxes 810.63
3048 United States Postal Service, postage-taxes 514.80
3049 Great Lakes Energy 345.36
3050 CenturyTel 85.94
3051 United States Postal Service, postage-taxes 11.55
11,424.72
Diane P made a motion to pay the bills. Seconded by Theresa and carried.
There being no further business to come before the board Theresa made a motion to adjourn. Seconded by Leonard and carried unanimously. Meeting adjourned at 8:35 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
OCTOBER 12, 2006
A regular meeting of the Elmira Township Board was held on October 12, 2006 at 7:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All members present. Ron Geiger, Ordinance Officer, Al Bentz, Commissioner, Jill Kassuba, Assessor, Phil Alexander, Roger Rasmussen and over thirty residents were also in attendance.
Leonard made a motion to accept the minutes as presented. Seconded by Theresa and carried.
Phil Alexander from the MSU Extension explained that a task force has been formed to address the nitrates found in private wells in Otsego County, including the wells at the south end of Camp Ten Road in Elmira Township. Twelve wells would be monitored and he wanted to know if there was any interest in a meeting to address the issue. The task force will meet in December and he would schedule a public meeting sometime after that.
Several residents in attendance expressed their concerns and were interested in attending the meeting.
Phyllis Huff stated that six wells on Camp Ten Road had been found to have high nitrate levels and was concerned as to why this was happening.
ASSESSOR’S REPORT:
Jill has started field work for the 2006 building permits and continues to update photos as she goes along. She has not heard anything from the State Tax Commission regarding the 14 point review.
State Tax Commission cases:
Leo Francis-no information regarding his appeal
Norbert Skibinski-assessor is directed to enter the net increase in approved assessed value and/or taxable value for each year corrected.
Michigan Tax Tribunal cases:
Fred Britt(judgment that the taxable and assessed values remain as assessor warranted)
Consumers Power-they have suggested that we review their recommendation of attached stipulation/Jill thought she would send to our township attorney for their review.
ORDINANCE OFFICER REPORT:
Ron reported that the house on Buell Road is gone and land is for sale. Nothing has been happening on the burned out trailer. The Northern Land owner is not Bill Cogswell but thought to be owned by a Mr. Chaffee.
He also requested more copies of the ordinances.
PLANNING COMMISSION:
Leonard stated that Michael Hickey of Camp Sancta Maria is requesting a special use permit for a camper cabin to replace a previous cabin. There will be no plumbing or septic.
Leonard made a motion to approve Camp Sancta Maria’s request for a special use permit for a camper cabin only at 5361 W M 32, Gaylord, MI parcel code 38-6086752. Seconded by Theresa and carried unanimously.
The Railside Bar is seeking to place a sign but there are too many obstacles. They currently have a sign across M-32 on the Zaremba property.
FIRE AUTHORITY:
Diane F made a motion to appoint Kristine Francis to a three year appointment to the Elmira-Warner Fire Authority. Seconded by Leonard and carried unanimously.
TREASURER’S REPORT:
CD 67,625.40 CD 102,383.34 CD 99,351.83 CD 104,974.71
Gen Fund 54,501.73 TOTAL 428,837.01
OLD BUSINESS:
Sue suggested contacting Dan Sevenski to empty the garbage at the park when it is in use.
NEW BUSINESS:
The board discussed pumping of the septic tank at the hall. Spartan Septic will be contacted.
Diane F made a motion to contract with Doug Francis for snowplowing for the 2006-2007 season. Price will remain the same as last year(43.00/hr for plowing, 55.00/hr to move snow piles). Seconded by Diane P. and carried unanimously.
Sue made a motion to adopt a credit card resolution. Seconded by Diane P and carried unanimously. AYES: Diane F, Susan S, Diane P, Leonard S, Theresa P
NAYES: NONE ABSENT: NONE
Sue made a motion to adopt the 2006 Tax Rate Request. Allocated .8924 Voted Fire .9878. Seconded by Leonard and carried unanimously.
Sue made a motion to appoint Doreen Ostrander, Peggy Hall, Barbara Fleming, Janelle Crawford and Susan Schaedig as election inspectors for the November 7, 2006 General Election. Seconded by Theresa and carried unanimously.
Sue made a motion to allow any board member to attend the 2007 MTA convention in Detroit. Registration fees, hotel, per diem, mileage and a 100.00 expense to be paid by the township. Seconded by Leonard and carried unanimously.
Leonard made a motion to participate in a County Wide Hazardous Waste Pickup. Seconded by Diane P and carried unanimously.
The next Township Association meeting will be held on November 21, 2006 at Dover.
READING OF THE BILLS:
2973 United States Postal Service 31.50
2974 Susan Schaedig, Clerk’s Salary 919.90
2975 VOID
2976 Ron Geiger, Ordinance Officer, Liquor Inspector 219.99
2977 Theresa Plachta, Trustee 116.75
2978 Leonard Skop, Trustee, PC 276.75
2979 John Middleton, PC 110.00
2980 John Ernst, PC 110.00
2981 Jill Kassuba, assessor 1,544.20
2982 James Theisen, PC 110.00
2983 Gloria Torello, PC 130.00
2984 Diane Purgiel, Treasurer 919.90
2985 Diane Franckowiak, Supervisor 737.75
2986 Dan Sevenski, hall cleaning 112.50
2987 Young, Graham & Elsenheimer, P.C., Kyles 311.00
2988 Diane Franckowiak, reimb use fax & computer 25.00
2989 Diane Purgiel, reimb 102.13
2990 Nick Purgiel, assist treasurer 67.50
2991 Jill Kassuba, reimb mileage 242.97
2992 Waste Management 60.59
2993 Great Lakes Energy 54.81
2994 Election Systems Software, ink cartridge 30.00
2995 Michigan Dept of Treasury, July, Aug, Sept taxes 822.77
2996 Dunn’s Business Solutions 111.09
2997 Jeanne Puroll, hall dep refund 50.00
2998 Susan Schaedig, reimb 42.99
2999 United States Postal Service 117.00
3000 United States Postal Service 47.80
3001 Great Lakes Energy 314.90
3002 Independent Bank, taxes-Oct 716.85
3003 CenturyTel 85.94
8,542.58
Theresa made a motion to pay the bills. Seconded by Diane P and carried unanimously.
There being no further business to come before the board, Theresa made a motion to adjourn. Seconded by Leonard and carried unanimously. Meeting adjourned at 8:35 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
SEPTEMBER 14, 2006
A regular meeting of the Elmira Township Board was held on September 14, 2006 at 7:05 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All board members present. Others present were Judge, Janet Allen, Assessor, Jill Kassuba, Al Bentz and Ron Geiger.
Leonard made a motion to accept the minutes as presented. Seconded by Theresa and carried unanimously.
Judge, Janet Allen appeared before the board asking for support for her re-election.
ASSESSOR’S REPORT:
Updated the computer in the office and it holds proper back up date for the 2006-2007 assessment rolls. Lap top computer hard drive failed but it has been repaired by Alpine Computers.
Michigan Tax Tribunal Cases:
Fred Britt- judgment that the taxable and assessed values remain as assessor warranted
Bob Brown- teleconference scheduled for September 12th but petitioner requested an in person conference.
Norbert Skibinski-hearing scheduled for September 26th in Lansing. Assessor will attend.
FIRE AUTHORITY:
Diane F reported that a fuel filter was the problem on the old ambulance and has since been delivered to the Otsego County Dive team.
Sean Mason’s appointment to the Fire Authority is up in October.
TREASURER’S REPORT:
CD 64,000.00 CD 101,197.53 CD 99,351.83 CD 104,974.71
GENERAL FUND 51,352.92 TOTAL 420,876.99
READING OF THE BILLS:
2940 Susan Schaedig, Clerk’s salary 869.90
2941 Diane Purgiel, Summer tax collection salary 1,716.68
2942 Diane Purgiel, treasurer’s salary 869.90
2943 Diane Franckowiak, Supervisor’s salary 687.75
2944 Theresa Plachta, Trustee 116.75
2945 Ron Geiger, ordinance officer, Liquor inspector 219.99
2946 Leonard Skop, Trustee & Planning Commission 226.75
2947 John Ernst, Planning Commission 110.00
2948 Jill Kassuba, assessor’s salary 1,434.20
2949 James Theisen, Planning Commission 110.00
2950 Gloria Torello, Planning Commission 130.00
2951 Duane Hoffman, Planning Commission 110.00
2952 Dan Sevenski, hall cleaning 112.50
2953 Keskine, Cook, Miller, Smith & Alexander, audit 3,045.00
2954 Diane Franckowiak, reimb 25.00
2955 Diane Purgiel, reimb 116.17
2956 Nick Purgiel, assist treasurer 22.50
2957 Alpine Computer, repair assessor’s computer 174.99
2958 Jill Kassuba, mileage 99.68
2959 Waste Management 61.49
2960 Great Lakes Energy 20.35
2961 Young, Graham & Elsenheimer, Jerry Kyles 337.50
2962 Municipal Underwriters of Mich 7,876.00
2963 Complete Lawn Care 305.00
2964 Wal Mart 42.03
2965 VOID
2966 United States Postal Service, stamps 195.00
2967 Charter Communications, internet 42.99
2968 Great Lakes Energy 271.81
2969 Dunn’s Business Solutions 64.98
2970 CenturyTel 86.22
2971 DEQ, water testing 14.00
2972 Independent Bank, taxes-Sept 932.75
20,497.88
Diane P made a motion to pay the bills, seconded by Theresa and carried unanimously.
NEW BUSINESS:
The board discussed pouring a cement pad for basketball hoops at the park. Prices for a half court and a full court will be obtained.
Options for garbage pickup at the park during the summer were discussed.
The next Township Association meeting will be held on Tuesday, September 19, 2006 at Corwith Township Hall.
ORDINANCE OFFICER’S REPORT:
Ron reported that Bill Cogswell of Northern Land Company is the possible owner of the building in Elmira that needs to be removed.
The out building at the corner of Buell Rd and M-32 is being demolished and the home is being fixed up for selling.
The mobile home complaint is being gutted and cleaned up.
There being no further business to come before the board, Diane P made a motion to adjourn. Seconded by Theresa and carried unanimously. Meeting adjourned at 8:15 p.m..
Susan Schaedig, Clerk
ELMIRA TOWNSHIP
OTSEGO COUNTY
ELMIRA, MICHIGAN
AUGUST 10, 2006
A regular meeting of the Elmira Township Board was held on August 10, 2006 at 7:00 p.m. with Supervisor, Diane Franckowiak calling the meeting to order with the Pledge of Allegiance.
All board members were present.
The minutes were accepted as corrected.
ASSESSOR’S REPORT:
Jill is requesting clarification on the Agricultural Form she had intended to send to the agricultural property owners. She is hoping to use the form with suggested modifications for an INTERVIEW only. She can ask the questions and complete the forms with the information the property owner shares via phone or in person.
The 14 point review has not been conducted by the Assessing/Certification Division as of yet.
PLANNING COMMISSION:
The review has been done for the Village of Elmira. The PC has received a copy of the new proposed Otsego County Zoning Ordinance.
FIRE AUTHORITY:
A resolution was passed by the FA to Establish the Elmira-Warner Fire Department Structure, Responsibility and Accountability.
Diane F. reported that the old ambulance that was given to the Otsego County Dive team won’t start. They plan on fixing it so it will start. May need a new carburetor or fuel tanks.
TREASURER REPORT:
CD 64,000.00 CD 101,197.53 CD 99,351.83 CD 104,974.71
General Fund 49,469.49 TOTAL 418,993.56
READING OF THE BILLS:
2890 Sara Schaedig, deputy clerk 300.00
2891 Susan Schaedig, Clerk 1,182.90
2892 Doreen Ostrander, election & cleaning 390.50
2893 Roderick Wright 457.00
2894 Dan Sevenski, hall cleaning 125.00
2895 Diane Purgiel, treasurer 919.90
2896 Diane Purgiel, reimb 21.97
2897 Diane Purgiel, summer tax collection salary 1,716.66
2898 Theresa Plachta, trustee 216.75
2899 Susan Schaedig, reimb 105.03
2900 Diane Franckowiak, reimb use fax & computer 25.00
2901 Barbara Fleming, election 157.25
2902 Margaret Hall, election 161.50
2903 Janelle Crawfore, election 144.50
2904 Duane Hoffman, reimb &nb