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Meeting Minutes, NOVEMBER 14, 2002
ELMIRA TOWNSHIP MEETING MINUTES
COUNTY OF OTSEGO
ELMIRA, MICHIGAN
A regular meeting of the Elmira Township board was held on November 14, 2002 at the Elmira Township hall commencing at 7:00 p.m. with Supervisor, Ralph Robarge calling the meeting to order with the Pledge of Allegiance.
Members in attendance were Supervisor, Ralph Robarge, Clerk, Susan Schaedig, Treasurer, Diane Purgiel, Trustee, Leonard Skop and Trustee, Theresa Plachta. Township Attorney, Bryan Graham, Township Assessor, Jill Kassuba and Township Ordinance Officer, Ron Geiger also attended. Three residents were present.
UNFINISHED BUSINESS:
Attorney Bryan Graham suggested and outlined different options the board has in regard to the Curbside Trash Pickup Ordinance. It may be repealed. The board can leave the ordinance in place with modifications and put the issue on the ballot for voter approval or have a special assessment district. The ordinance could be left in place and no action taken.
Bob Brown appeared before the board asking for the Board to pass a resolution to rescind the Garbage Ordinance. He referred to a letter addressed to Supervisor, Ralph Robarge from Susan Topp, attorney for the Concerned Citizens of Elmira Township. The Citizens also requested that the Garbarge Ordinance be repealed by an ordinance specifically repealing the Garbage Ordinance. He also addressed recycling issues, his concern about monopolies and the possibility of a shorter contract.
Mr. Brown asked the board to consider reimbursement to the Concerned Citizens of Elmira Township for the cost of legal fees($991.38) since their action aided the township. Mr. Graham confirmed Ralph’s response that the Township is not allowed to reimburse the Citizens since it did not engage that attorney for legal advice.
The Board discussed the Trash issue and decided to bring the issue up at the January meeting. An ad will be placed in the newspaper requesting information for bidders ie per bag pickup, snowbirds, large items, recycling, minimum voluntary sign up etc.. Out of county haulers will be contacted.
Leonard and Diane met with Gary Rossi, township attorney for the Lamar Advertising lawsuit. Mr. Rossi will come to the December meeting and meet with the board in closed session.
Leonard made a motion not to proceed with the installation of a street light at M-32 and Flott Road. Seconded by Theresa and carried unanimously.
Meeting Minutes, October 10, 2002
ELMIRA TOWNSHIP
COUNTY OF OTSEGO
ELMIRA, MICHIGAN
OCTOBER 10, 2002
A regular meeting of the Elmira Township board was held on October 10, 2002 at the Elmira Township hall commencing at 7:00 p.m. with Supervisor, Ralph Robarge calling the meeting to order with the Pledge of Allegiance.
Members in attendance were Supervisor, Ralph Robarge, Clerk, Susan Schaedig, Treasurer, Diane Purgiel, Trustees, Theresa Plachta and Leonard Skop. Several others were in attendance.
UNFINISHED BUSSINESSminutes.htm
Brian Graham, township attorney apologized to the board in regard to the legal advice for the Garbage Collection Ordinance. The mandatory service fee causes a problem with the law and therefore cannot be placed on the tax roll. In order for the township to raise money for the services a tax would have to be voted upon and all properties, real and personal would be included. Other ways would be to have a Special
Assessment District or a voluntary recognized fee.
Brian advised the board not to sign the contract with Waste Management and offered legal help at no charge.
Leonard made a motion to allow Susan Topp and Robert Brown to be on the agenda. Seconded by Diane and carried unanimously.
Attorney, Susan Topp representing some concerned citizens of Elmira Township stated that the collection of taxes for the garbage ordinance was unconstitutional.
Bob Brown stated that he was not in favor of the Garbage Collection Ordinance or a special assessment and would like to have a right to chose. He suggested that the board rescind the garbage collection ordinance and publish in the newspaper.
Several other residents commented on the curb side trash pick up.
Diane made a motion to put a hold on the implementation of the garbage collection ordinance, table any action until the next meeting in November and not sign any contract with Waste Management.
Gary Rossi, township attorney for the Lamar Advertising issue will meet with two board members on October 18th at 11:00 a.m. at the township hall.
The Elmira-Warner Authority becomes effective October 01, 2002.
Diane made a motion to accept the minutes as presented.
TREASURER’S REPORT:
CD #129000455 97,443.37
CD #4522122672 75,000.00
General Fund 1st Nat’l 16,313.45
CD 44,351.57
Fire Fund 1st Nati’l 1,470.04
Tax Acc’t 1’st Nat’l 2,500.83
TOTAL 237,079.26
Diane reported that the Planning Commission is awaiting information from NEMCOG in regard to the development of a master plan for Elmira.
ASSESSOR’S REPORT:
Land Divisions: Norman Cook on Vega Road approved 060-022-400-015-01
Tribunals: MTT Docket 0276843 Wolverine Power vs Elmira Township petitioned to amend to include the tax year, 2002
Jill is attending a class Live by the Rules, Die by the Rules at Sylvan this week.
Eagle Point has recorded their Master Deed. Elmira Township is continuing to grow.
December Board of Review will be held on Tuesday, December 10, 2002. The file has been organized and corrections are being made as they come in. There are seven thus far.
ORDINANCE OFFICER REPORT:
Ron reported that the six vehicles have been removed on one complaint and he is still working on one that has a foreclosure.
NEW BUSINESS:
Leonard made a motion to accept Huff Excavating bid for snowplowing for the 2002-2003 season: Plowing fire hall and township hall $45.00/hr
Clear lots during business hours $45.00/hr
Pile snow with loader $70.00/hr
Seconded by Diane and carried unanimously.
Casimer Makarewicz requested the board to consider placing a street light at Flott and M 32. Great Lakes Energy will be contacted to ask for costs. The matter was tabled until cost information is received.
Sue made a motion to donate $100.00 to the Historical Society. Seconded by Theresa and carried unanimously.
The board discussed the placing of a concrete barrier near the township hall doors.
Sue made a motion to appoint the following persons as election inspectors for the General Election on November 5, 2002: Doreen Ostrander, chairperson, Barb Fleming, inspector, Peggy Hall, inspector and Janelle Crawford, inspector. Seconded by Diane and carried unanimously.
The board addressed Mary Michaelsen’s question in regard to per dium pay to the Elmira Township trustees.
Robert Brown asked that consideration be given for reimbursement for attorney fees to the Concerned Citizens in regard to the Garbage Ordinance issue.
READING OF THE BILLS:
1208 Dan Sevenski, hall cleaning 77.20
1209 Theresa Plachta, trustee 210.00
1210 Suzzanne Bannister, PC mtg 50.00
1211 Susan Schaedig, clerk 846.08
1212 Ron Geiger, ordinance officer, liquor inspector 158.71
1213 Leonard Skop, trustee, several meetings 305.51
1214 Jill Kassuba, assessor, one land division 1,366.16
1215 Gloria Torello, PC mtg 55.00
1216 Diane Purgiel, treasurer 896.08
1217 Gillespie Lawn Care 145.00
1218 Diane Purgiel, reimb 127.19
1219 Otsego County Data Processing 88.13
1220 Dunn’s Business Solutions, copies for FOIA, trash ord 15.94
1221 Carquest, hall cleaning supplies 52.50
1222 Waste Management 50.71
1223 Ralph Robarge, reimb fax, computer, postage 33.84
1224 John Wiacek, PC mtg 50.00
1225 John Ernst, PC mtg 50.00
1226 Duane Hoffman, PC mtg 50.00
1227 Susan Schaedig, reimb postage 30.55
1228 Wal Mart, 2 fax cartridges 55.68
1229 Great Lakes Energy 10.45
1230 Otsego County Road Commission 2,000.00
1231 Ralph Robarge, Supv 633.66
1232 First Nat’l Bank of Gaylord, taxes 615.08
1233 Gaylord Gas 51.99
1234 CenturyTel 98.79
1235 Otsego County Historical Society 100.00
1236 Jill Kassuba, reimb Aug, September 75.96
1237 Great Lakes Energy 293.71
1238 US Postal Service, postage assessor 37.00
8,645.71
READING OF THE BILLS(FIRE):
5105 Kirk Sevenski, 3rd quarter runs 57.75
5106 Scott Niedling, 3rd quarter runs 66.00
5107 Ralph Robarge, Fire board mtg 30.00
5108 Norbert Puroll, 3rd quarter runs 44.00
5109 Margaret Kennedy, 3rd quarter runs 205.25
5110 Leslie Brown, 3rd quarter runs 11.00
5111 Lee Curry, fire board mtg 30.00
5112 Ken Figiel, chief, 3rd quarter runs, training 353.75
5113 Keith Rusnell, 3rd quarter runs, training 76.00
5114 Jeremiah Coon, 3rd quarter runs, training 164.00
5115 Eric Kennedy, 3rd quarter runs, training 166.75
5116 Ed Coon, 3rd quarter runs, training 175.00
5117 Don Franckowiak, Ass’t Chief, training, fire board 454.00
5118 Don Cherry, 3rd quarter runs, training 178.25
5119 Diane Franckowiak, EMS Co-ord, runs, FB, trng 437.50
5120 Carl Essenmacher, fire board mtg 30.00
5121 Alan Franckowiak, training runs 159.50
5122 First Nat’l Bank of Gaylord, taxes 581.03
5123 Pat & Bud’s, fuel 66.27
5124 Clarey’s Safety Equipment Inc 244.00
5125 Cellular One 26.07
5126 Gillespie Lawn Care 7.00
5127 Gaylord Gas 73.86
5128 CenturyTel 45.72
5129 Great Lakes Energy 110.11
5130 CellularOne 12.94
3,802.81
8,645.71
12,448.52
Diane made a motion to pay the bills, seconded by Theresa and carried unanimously.
There being no further business to come before the board, Diane made a motion to adjourn. Seconded by Theresa and carried unanimously. Meeting adjourned at 8:45 p.m.
Meeting Minutes, September 12, 2002
ELMIRA TOWNSHIP
COUNTY OF OTSEGO
ELMIRA, MICHIGAN
September 12, 2002
A regular meeting of the Elmira Township board was held on September 12, 2002 at the Elmira Township hall commencing at 7:00 p.m. with Supervisor, Ralph Robarge calling the meeting to order with the Pledge of Allegiance.
Members in attendance were Supervisor, Ralph Robarge, Clerk, Susan Schaedig, Treasurer, Diane Purgiel, Trustees Leonard Skop and Theresa Plachta. Township Attorney, Peter Wendling, Assessor, Jill Kassuba, County Commissioner, Al Bentz and several township residents were also in attendance.
PUBLIC COMMENT:
Township residents voiced their concerns and questions in regard to the curbside trash pickup ordinance.
Bob Brown directed several questions to the board in regard to the trash ordinance. Ralph suggested to Bob to put the questions in writing and send them to the board.
UNFINISHED BUSINESS:
Attorney Wendling explained to the board the differences between enacting an ordinance or having a special assessment for the trash pickup service.
Diane asked for more time before voting on the issue.
Leonard made a motion in the form of a resolution to pass an ordinance for the collection of garbage, refuse, residential refuse, residential yard waste, rubbish and household appliances and enter into agreement with Waste Management to provide sanitation services to the residents of Elmira Township on a weekly basis for a period of five years.
AYES: RALPH ROBARGE, LEONARD SKOP, THERESA PLACHTA
NAYES: SUSAN SCHAEDIG, DIANE PURGIEL
ABSENT: NONE
Midwest Claims Service, township insurance company has appointed Law Offices of Bailey & Rossi and attorney, Gary Rossi to represent Elmira Township in regard to Lamar Advertising Co..
The board reviewed the revised Articles of Incorporation for the Fire Authority Agreement that was revised at a special meeting on August 14, 2002.
Diane made a motion in the form of a resolution to accept the intergovernmental agreement creating the Elmira-Warner Fire Authority. Seconded by Leonard and carried.
AYES: RALPH ROBARGE, SUSAN SCHAEDIG, DIANE PURGIEL, THERESA PLACHTA, LEONARD SKOP
NAYES: NONE
ABSENT: NONE
Leonard made a motion to appoint Lee Curry for one year and Carl Essenmacher for three years to represent Elmira Township on the Elmira-Warner Fire Authority.
A letter from Keskine, Cook, Miller, Smith & Alexander, LLP pertaining to the 2001 audit was read. It noted that the township experienced an over expenditure of $421.00 for the year ended March 31, 2002 and recommended to analyze the budget on a regular basis and amend as the need arises.
Tom Deans of the OCRC invited any board member to meet with him on Friday, September 13th on a drive through Camp Ten Road.
The Board of Commissioners, at the 9/10/02 meeting, agreed to change zoning to permit accessory buildings on vacant land without a house for personal possessions and non-commercial activities. These structures shall not be used as residences.
Theresa made a motion to accept the minutes as corrected. Seconded by Diane and carried.
NEW BUSINESS:
Mary Michaelson asked for permission to use the hall for a quilt guild.
Diane made a motion to allow the Quilt Guild the use of the township hall for $20.00 per month. Seconded by Theresa and carried unanimously.
Adam Gandolphi of the Michigan Township Participating Plan stated that the township insurance for 2002/2003 went up a modest $2000.00. He has seen other policies increase a lot higher.
Commissioner Al Bentz discussed the possible cuts in the budget that the county is faced with.
Diane made a motion to pay registration fees, mileage and wages for the treasurer to attend a seminar on Summer Tax Collection on October 23rd in St. Ignace. Seconded by Leonard and carried unanimously.
Sue made a motion to pay registration fees, mileage and wages for the Clerk’s Election Accreditation class held in Grand Rapids on October 17, 2002. Seconded by Theresa and carried unanimously.
A developer is in the process of making land divisions on property north of Martindale Road. Four hundred fifty feet of Shaff Road, which is presently a seasonal road must be brought up to minimum Road Commission Standards for snow plowing. The owner will pay 100% of the costs.
The Otsego Conservation District’s Fall tour will be held on September 30, 2002 from 8:30 a.m. to 1:30 p.m. with lunch at the Old Depot Restaurant. RSVP 732-4021
The State boiler inspector tagged the boiler because a permit was not obtained by the installer. He will visit Gaylord Gas. Mops and any flammable items should not be stored in the furnace room.
Leonard made a motion to accept the bid from Hangin In There to prep and paint four over head doors and three service doors for a total of 537.40. Seconded by Theresa and carried unanimously.
Diane made a motion to allow any board member to attend the MTA Educational Convention in Detroit in January 2003. Registration fees, transportation, hotel, per dium and $100.00 for meals per person to be paid by the township. Seconded by Sue and carried unanimously.
Michigan Dept of Transportation will conduct a workshop at the OCRC at 9:00 a.m. on October 09, 2002 . Topics: Future MDOT sponsored projects, future local projects, coordination of projects, improved communications between MDOT and local agencies, sharing of goals, concerns and needs and community transportation needs.
Township Association meeting to be held on September 17th at Bagley Twp Hall.
TREASURER’S REPORT:
CD 101-117 #129000455 97,443.37 101-118 4522122672 75,000.00 Gen Fund 1st Nat’l 25,184.00 Gen Fund CD 44,351.57 Fire Fund 1st Nat’l 3,908.29 7010001 Tax Acct 1st Nat’1 2,498.58 TOTAL 248,385.81
PC REPORT:
Approved the draft billboard ordinance and application without the drawings. The next Planning Commission meeting will be held on
9-24-02.
ASSESSOR’S REPORT:
No Land Divisions. Continue to work on the Wycoff split. There are several unfinished buildings.
Meeting Minutes, August 8, 2002
ELMIRA TOWNSHIP
COUNTY OF OTSEGO
ELMIRA, MICHIGAN
August 8, 2002
A regular meeting of the Elmira Township board was held on August 8, 2002 at the Elmira Township hall commencing at 7:00 p.m. with Supervisor, Ralph Robarge calling the meeting to order with the Pledge of Allegiance.
Members in attendance were Supervisor, Ralph Robarge, Clerk Susan Schaedig, Treasurer, Diane Purgiel, Trustee, Leonard Skop and Trustee, Theresa Plachta. Several others were in attendance. Diane made a motion to accept the minutes as presented. Seconded by Theresa and carried.
Commissioner, Al Bentz reported on the defeat of the county millage. The income from,the sale of the dump was earmarked for capital improvements only.
UNFINISHED BUSINESS:
Ralph gave a brief history of the curb side garbage pick up. Mr. Ensing Kam of Kam’s Sanitation addressed the board on the issue of the garbage pick up. Several residents also voiced their concerns. Among these were: Private road pickup, recycling , seasonal pickup, provide containers, not enough information in letter, surcharges, not receiving the survey, contact person for poor service, cancellation of contract and length of contract, big business running smaller business out, forced by placing on taxes, heavier trucks, special assessment districts and starting date and timing of placing on the tax bill. Bob Brown read a letter from Larry Treul who also addressed the proposed trash pickup.
TREASURER’S REPORT:
CD $97,443.37
CD $75,000.00
GEN FUND $16,277.87
FIRE FUND $13,179.37
TAX ACCOUNT $3,244.05
TOTAL $309,496.23
PLANNING COMMISSION:
The billboard ordinance went to final draft and the application is close to final draft. The fees were also established. John Ernst will check with NEMCOG to see if it is possible to develop the township’s master plan more in line with the Whitewater Township Master Plan. The next PC meeting will be held on August 27, 2002 at 7:00 p.m. Tim Baker resigned as PC chair on July 9, 2002 since he moved from the township leaving a vacancy. Ralph made a motion to appoint Ms. Suzzane Bannister to the Elmira Township Planning Commission. Seconded by Diane and carried unanimously.
ORDINANCE OFFICER REPORT:
Ron reported he is still working on foreclosed property. There are six unlicensed vehicles, one has been removed.
ASSESSOR’S REPORT:
Maintaining assessment roll and updating Homestead and deeds as they come in. Building Permits are being put together for review and assessments.
Land Divisions:
060-002-005-02 Alan Stephenson approved
060-002-200-015-00 Montmorency Investments approved
These two divisions were pending appropriate and complete information which was received on August 4, 2002. The original application was started in October, 2001.
NEW BUSINESS:
Governor Engler veto of all $845 million of the statutory portion of revenue sharing which would be a loss of $12,000 to the township. Every member of the board is urged to call our state representative, Ken Brandstreet and Senator, McManus and tell them you expect them to be committed to overriding this veto. There will be a rally on the Capitol on August 13, 2002.
Bryan Graham will attend the special joint meeting on August 14, 2002 at 7:00 p.m.. In addition to the Fire Authority a Controlled Burn Policy will also be discussed.
Mr & Mrs Richard Theisen inquired about graveling Parmater Road. Ralph stated that the road commission is responsible.
READING OF THE BILLS:
1127 Dan Sevenski, hall cleaning 87.501128 Theresa Plachta, trustee 210.00
1129 Susan Schaedig, clerk 1,056.08
1130 Ron Geiger, ordinance officer 158.71
1131 Ralph Robarge, Supv 633.66
1132 Leonard Skop, trustee 160.00
1133 John Wiacek, Jr, PC meeting 50.00
1134 John Ernst, PC meeting 50.00
1135 Jill Kassuba, assessor 1,376.16
1136 Gloria Torello, PC meeting 55.00
1137 Duane Hoffman, PC meeting 50.00
1138 Diane Purgiel, treasurer 1,106.08
1139 Dunns Business Solutions 207.92
1140 WalMart 27.84
1141 Great Lakes Energy 14.18
1142 Susan Schaedig, reimb 98.85
1143 Otsego County Data Processing 88.13
1144 Waste Management 50.42
1145 Diane Purgiel, reimb 87.84
1146 Herald Times, minutes 40.02
1147 BS & A Software 400.00
1148 Shiels Construction Inc 115.00
1149 Accident Fund, workmen’s comp 779.00
1150 Doreen Ostrander, election 167.85
1151 Barbara Fleming, election 127.50
1152 Sara Schaedig, election 127.50
1153 Margaret Hall, election 127.50
1154 Susan Schaedig, reimb election 21.38
1155 Marie Czykoski, hall dep refund 50.00
1156 Theresa Plachta, special meetings 170.00
1157 Susan Schaedig, special meetings 170.00
1158 Ralph Robarge, special meetings 170.00
1159 Leonard Skop, special meetings 170.00
1160 Diane Purgiel, special meetings 170.00
1161 Young, Graham & Elsenheimer, PC 228.00
1162 1st National Bank of Gaylord, Aug taxes 666.25
1163 Great Lakes Energy 296.91
1164 Keskine, Cook, Miller,
Smith & Alexander, audit 2,360.00
1165 Ralph Robarge, reimb use fax & computer 25.00
1166 CenturyTel 87.84
12,038.12
5065 Ralph Robarge, fire board 30.00
5066 Lee Curry, fire board 30.00
5067 Ken Figiel, chief 230.00
5068 Don Franckowiak, ass’t chief 150.00
5069 Diane Franckowiak, EMS co-ordinator 180.00
5070 Carl Essenmacher, fire board 30.00
5071 Don Cherry, reimb 4.40
5072 Cellular One 16.02
5073 Larry’s Services, fuel 18.00
5074 Don Franckowiak, reimb 318.52
5075 Bohnet Oil, LLC, fuel 16.00
5076 Pat & Bud’s, fuel 114.24
5077 Accident Fund, workmens comp 1,507.00
5078 Carl Essenmacher, Special mtg 30.00
5079 Don Franckowiak, special mtg 30.00
5080 Diane Franckowiak, special meeting 30.00
5081 Young, Graham & Elsenheimer, P.C. 444.00
5082 First Nat’l Bank of Gaylord, august taxes 136.11
5083 Centurytel 43.57
5084 Keskine, Cook, Miller,
Smith & Alexander 800.00
5085 Great Lakes Energy 75.95
4,233.81
12,271.93
16,271.93
Leonard made a motion to pay the bills. Seconded by Theresa and carried.
There being no further business to come before the board, Diane made a motion to adjourn. Seconded by Theresa and carried.
Meeting adjourned at 9:15 p.m..
Meeting Minutes, July 11, 2002
ELMIRA TOWNSHIP
COUNTY OF OTSEGO
ELMIRA, MICIGAN
JULY 11, 2002
A regular meeting of the Elmira Township board was held on July 11, 2002 at the Elmira Township hall commencing at 7:00 p.m. with Clerk, Sue Schaedig calling the meeting to order with the Pledge of Allegiance. Members in attendance were Clerk, Sue Schaedig, Treasurer, Diane Purgiel, Trustee, Leonard Skop and Trustee, Theresa Plachta. Others attending were Ron Geiger, Jill Kassuba, Tim Baker and Walt & Jim Godlewski. Sue appointed Leonard to moderate the meeting.The board accepted Tim Baker’s letter of resignation from his position on the Elmira Township Planning Commission. He stated that he has had to relocate outside the township and it is with regret that he is leaving. Sue made a motion to hold a special meeting on August 7, 2002 at 6:30 p.m. in order to interview five candidates for the vacant Planning Commission position. Seconded by Diane and carried unanimously. Theresa stated that the fire department will be included in the Merit Network internet, service so there will be an additional cost of $10.00 for the start up cost (422.00) and $530.00 plus $180.00 or $59.17 per month. The domain name service will be elmira.mi-twp.org.
CORRESPONDENCE:
The Otsego County Sheriff’s office spent a total of 46.75 hours on patrol in Elmira Township for the month of May 2002. YTD is 196.25 hours.
TREASURER’S REPORT:
Gen Fund 101-001 $29,835.51
Standard Fed First Nat’l $26,579.97
101-117 CD $97,443.37
CD $74,467.62
101-118 CD $75,000.00
Fire Fund $17,018.96
Tax Acct $ 3,241.46
TOTAL 323,586.89
There is one account left at Standard Federal and will be closed shortly upon locating the status of one uncleared check for 48.44.
PLANNING COMMISSION:
Diane reported that Tacy has a problem with the two week notice for sending applications from the County to the township. They have a ten day window. The PC obtained a copy of the Whitewater Township Master Plan to aid in developing a plan for Elmira. Sue made a motion to pay $10.00 for the copy of the Master Plan from Whitewater Township. Seconded by Theresa and carried. Sue made a motion to allow any Planning Commission member to attend the class on Land Division. Members to be reimbursed their registration fee and paid wages. Seconded by Theresa and carried. Diane stated that NEMCOG is asking the township to become a member. She will find out the details. The issue was tabled.
ASSESSOR’S REPORT:
Jill is working with Diane to print a mail label listing of all 102 and 402 properties of our township. This list was requested by the Waste Management representative and will be sent as soon as it is completed. Jill will be paid $10.00 per hour and Waste Management will reimburse the township. The Roll Back Millage form 4029 has been completed and turned in to Sue. As per Jill’s contract she is seeking $55.00 for payment of Michigan Assessor’s Association Membership Dues. All homestead forms and deeds have been recorded as they come in. Started working building permits. Kim is providing a copy of death certificates to assist in qualified homestead owners.
Land Divisions:
060-002-100-005-02 Stephenson Pending-awaiting completed app
060-002-200-015-00 Somers
Pending-awaiting completed app
060-034-200-005-00 Godlewski Pending-awaiting completed app
061-310-000-thru-45-00 Eagle Point
Pending Copy of Master deed
Tribunals:
On June 28, 2002 the State Tax Tribunal granted a motion to amend Great Lakes Energy v. Elmira Township to include 2002 tax year to their pending case. Other cases of old Multipliers vs. new. It is recommended that we hang in as there are other townships that are going to appeal the decision made by the courts. It might also be suggested that this be discussed at a MTA Chapter meeting so we are all advised and up to date with the case proceedings. Diane made a motion to accept the 2002 Tax Rate Request (L-4029) as prepared. Allocated operating millage .9154, voted fire .4575, voted fire/oper .2830. Seconded by Theresa and carried unanimously. Motion by Theresa, Diane seconded to pay assessors dues(55.00). Carried.
ORDINANCE OFFICER REPORT:
Ron reported he had two problems the last month. One has been completed and is working on the other. He received another complaint yesterday.
UNFINISHED BUSINESS:
The Road Commission will go along with a 50/50 share of the asphalt on Camp Ten Road. The contract has been signed by the Township and the Road Commission.
A letter was read from attorney, Peter Wendling in regard to the management and collection of fees on trash collection. This issue was tabled to await the outcome of the survey by Waste Management.
Waste Management will be sending out a letter to inform property owners about the collection and the survey. Curbside pickup will be discussed at the August 8th meeting.
Diane read letters from Elmira Township attorney, Bryan Graham and Lamar attorney, James Walsh in regard to Lamar’s request to erect a billboard. The board decided to proceed with the administration of its billboard ordinance as enacted. This will require an application to be formally filed by Lamar to the township under the billboard ordinance. Theresa made a motion to accept the fees and penalty schedule for the billboard ordinance as adopted by the Planning Commission. Sue read a letter from Bryan Graham to the DEQ in regard to the violations by the Elmira-Warner Fire Department on May 18, 2002. The board addressed the public comment issue and tabled it. Ralph faxed a copy of the changes made on the Fire Authority at the joint meeting to Bryan Graham. The special joint meeting will be held on August 14. 2002 at 7:00 p.m. and Mr. Graham will be present.
NEW BUSINESS:
Sue made a motion to appoint Peggy Hall, Barb Fleming, Sara Schaedig and Doreen Ostrander as election workers for the August 6th Primary Election. Seconded by Theresa and carried unanimously. Sue made a motion to appoint Sara Schaedig as Deputy Clerk. Seconded by Diane and carried unanimously.
Meeting Minutes, June 13, 2002
ELMIRA TOWNSHIP
COUNTY OF OTSEGO
ELMIRA, MICHIGAN
JUNE 13, 2002
A regular meeting of the Elmira Township board was held on June 13, 2002 at the Elmira Township hall commencing at 7:05p.m. with Supervisor, Ralph Robarge calling the meeting to order with the Pledge of Allegiance.
Members in attendance were Supervisor, Ralph Robarge, Clerk, Susan Schaedig, Treasurer, Diane Purgiel, Trustee, Leonard Skop and Trustee, Theresa Plachta. Others attending were Terry Vink, Steven Smiley, Don Franckowiak, Ken Figiel, Assessor, Jill Kassuba and Ron Geiger. Steve Smiley of Bay Energy Services, Inc. appeared before the board to request a variance for a temporary wind monitoring tower on the Terry & Joanne Vink property at 3613 Hallock Road, SW1/2 of the NW ¼, Section 14, T31N, R4W, Elmira Township, Otsego County 80 acres. Leonard Skop made a motion to recommend to the Otsego County Zoning Board of Appeals to approve Bay Energy Services, Inc. request for a variance to construct a temporary wind monitoring tower measuring 164 feet in height, six inches in diameter, with a 110 feet guy wire radius, with no concrete, excavation, lighting, water, sewer or electrical used and the structure is proposed to be in place six months to one year. The temporary building uses not to exceed 12 months but may be renewed upon request for not more than two, six month extensions. Seconded by Theresa and approved unanimously. The board concurs with the Elmira Planning Commission that the Otsego County Planning Commission review the existing zoning ordinance 18.44 and that windmill-monitoring towers and windmills be defined and regulated in the Otsego County Ordinance. Chief Figiel received a letter of violation from the Air Quality Division of the DEQ in regard to the residence that was a controlled burn on Parmater Road on May 18th by the Elmira-Warner Fire Dept at the request of the owner, Frank Giese. Ken is requesting the board to allow him to contact the township attorney to respond to the violations.
Diane made a motion to allow Chief Figiel to seek legal counsel from Elmira Township’s attorney in response to the DEQ’s list of violations and the resolution of them. Seconded by Theresa and carried unanimously.
Diane made a motion in the form of a resolution in support of allowing a recreational storage building on a vacant parcel of five acres or more in FR or AR Districts. In addition, Elmira Township recommends adding to
the amendment to implement a fine if found in violation and to strictly enforce such violations. Seconded by Leonard and supported unanimously.
AYES: Ralph, Susan, Diane, Theresa, Leonard NAYES: none ABSENT: none
Al Bentz was given permission to purchase urethane and be reimbursed by the township in order to varnish the wood tables etc in the park. His son is working toward his Eagle Scout and the only cost to the township would be the materials.
Diane made a motion to have the Otsego County Road Commission put bituminous pavement at 24’ & 250 lbs on Camp Ten Road from Alba Road to M 32 provided the OCRC share 50/50 in the total cost and the 2003 price increase is modest. Seconded by Theresa and carried unanimously.
Total cost of paving 113,500/56,750
There will be an OCRC meeting held on Friday, June 28, 2002 at 1:00 p.m.. Leonard will attend to discuss the Camp Ten project.
Diane made a motion to accept the minutes as corrected, seconded by Theresa and carried.
TREASURER’S REPORT:Gen Fund 101-001 29,835.51
Gen Fund 101-001 1st Natl 33,157.70
CD 101-117 97,443.37Gen Fund 101-002 CD 49,888.36CD 101-118 75,000.00
Fire Fund 206-001 20,937.00
Fire Fund 701-001 1st Nat’l 22,207.88
Tax Acct 3,238.05
Tax Acct 1st Nat’l 3,238.78
Total 334,946.65
Leonard made a motion to accept the By-Laws and Rules of Proceduresas adopted by thePlanning Commission on May 22, 2002. Seconded byDiane and carried unanimously. Theresa made a motion to pay a $10.00registration fee for Diane and John W. to attend a seminar on Planning &Zoning Amendments on July 10, 2002. Wages to be paid also. Secondedby Leonard and carried unanimously.ASSESSOR’S REPORT:No land divisions.Tribunal updates: received letter from Wolverine Power Supply Cooperative, Inc. attorneyReceived letter from Great Lakes Energy Cooperative Homestead & Rescind Forms areall updated and will be mailing state their copies.ORDINANCE OFFICER REPORT:Ron reported two complaints. One has been cleaned up and the other is being taken care of.UNFINISHED BUSINESS:Leonard and Ralph met with Warner Township at their June 5th meeting and wentover the Fire Authority Articles of Incorporation. Also discussed Fire Department %of hall(40%) and the parking lot paving which they approved. Warner agreed tochanging the July 10th meeting to June 26th. Taxable Values combined: $67,061,750Elmira Township 52,984,955(79%), Warner Township 14,076,795 (21%) + 7%=28%Leonard and Ralph met with Steve Vanacker on June 5th and informed him that the Townshipboard believes the rate of $10.40 is high. Waste Management offered to lower the estimateto $10.02 per month if only one large item is picked up per month. Township attorney, PeterWendling believes the township should conduct a survey.Leonard made a motion to allow Waste Management to conduct a survey for curbside pickup at$10.40 per month rate and to raise price each year either by CPI or maximum 3%, whichever is less.The survey to be mailed only to local residents and if the results are negative theissue will be dropped, if positive Waste Management will start trash pickup and thecontract will be for five years. Seconded by Theresa and carried unanimously. A letterof intent will be sent to Steve Vanacker of Waste Management. A sign permit was deniedin January to Lamar Advertising Co. and they are challenging. Attorney, Brian Graham researchedthis and his opinion is that Lamar must apply to Elmira Township. No application to the townshiphad ever been made.Diane made a motion to accept Merit Networks startup fee of $412.00 for internet service forfive connections. The ISP dialup connection fee will be $530.00 per year or $44.17 per month.Seconded by Theresa and carried unanimously.NEW BUSINESS:Elmer’s will start grading and graveling on June 17th and will pave on June 19th or20th. Theresa made a motion to have Elmer’s remove the slab of concrete at the entrance tothe hall and pave at an additional cost of $420.00. Seconded by Diane and carriedunanimously.The Health Department conducted an inspection of the hall and found that the ladiesrestroom needs a new exhaust fan and has a leaky faucet. Steve Shiels agreed to do the repairsand also make a concrete pad for the dumpster.Leonard made a motion to allow the Elmira Township Planning Commission to contactNEMCOG or other agencies for assistance in developing a township master plan. Secondedby Theresa and carried unanimously.1077 John Ernst, PC meeting 50.00
1078 Duane Hoffman, PC meeting 50.00
1079 Diane Purgiel, County PC meeting 50.00
1080 Young, Graham & Elsenheimer PC 144.00
1081 Centurytel 66.19
1082 Great Lakes Energy 284.33
1083 State of Michigan, taxes 559.33
1084 Otsego County MSU 20.00
1085 First National Bank of Gaylord 665.71
1086 Elmer’s 18,623.80
34,854.96
5019 Lee Curry, fire board mtg 30.00
5020 Ralph Robarge, fire board mtg 30.00
5021 Ken Figiel, chief 230.00
5022 Donald Franckowiak, ass’t chief 150.00
5023 Diane Franckowiak, EMS co-ord 180.00
5024 Carl Essenmacher, fire board meeting 30.00
5025 Gillespie Lawn Care 21.00
5026 Pat & Bud’s 126.97
5027 Diane Franckowiak 399.93
5028 Zaremba Equipment 44.56
5029 Extreme Power Sports 78.13
5030 Cellular One 12.94
5031 Gleaners Life Insurance Society 411.96
5032 Municipal Retirement Systems 20.00
5033 First National Bank of Gaylord 122.34
5034 Cellular One 13.13
5035 Centurytel 65.35
5036 State of Michigan 157.92
5037 Great Lakes Energy 72.08
5038 Elmers 2,713.20
4,909.51
TOTAL 39,764.47
Diane made a motion to pay the bills, seconded by Leonard and carried unanimously. Sue made a motion to amend the General Fund Township Board $1,000.00 to come from the Fund Balance. (M-Tec donation) Sue made a motion to amend the General Fund Township Hall $20,000.00 to come from the Fund Balance. (Elmer’s hall parking lot paving) There being no further business to come before the board, Leonard made a motion to adjourn. Seconded by Theresa. Carried. Meeting adjourned 9:16 p.m.
Meeting Minutes, May 9, 2002
ELMIRA TOWNSHIP
COUNTY OF OTSEGO
ELMIRA, MICHIGAN
May 9, 2002
A regular meeting of the Elmira Township board was held on May 9, 2002 at the Elmira Township hall commencing at 7:00 p.m. with Supervisor, Ralph Robarge calling the meeting to order with the Pledge of Allegiance.
All board members present. Assessor, Jill Kassuba was present and twenty nine other persons in attendance.
Tom Deans of the Otsego County Road Commission presented the proposed Camp Ten Road Project. Prime & Triple seal versus asphalt was discussed.
Leonard made a motion to approve the clearing & grubbing, improving vertical alignment, ditching & culverts, gravel to 30' width, cross culvers and seed and mulch of Camp Ten Road from M32 South to Alba Road. Total cost of work $152,284 of which the township share is $114.212. Price on paving to be negotiated and if not acceptable the road will be triple sealed. Seconded by Theresa and carried unanimously.
In regard to the curbside garbage pickup bid proposal, Diane made a motion to change the comprehensive general liability insurance from 3 million to 1 million. Seconded by Leonard and carried unanimously.
Waste Management was the only respondent to the ad placed in the Gaylord Herald Times for trash removal services. Their sealed bid is $10.40 per month per dwelling multiplied by twelve equals the annual price per dwelling $124.80.
Discussion followed. The board felt this quote was a little steep. Leonard made a motion to table and decided to look at other options.
The minutes were approved as corrected.
TREASURER’S REPORT:
101-001 Gen Fund 29,736.51
1st National Gen. Fund 48,971.06
1st National Fire Fund 20,423.99
CD 101-117 97,443.37
CD 101-118 75,000.00
CD 49,888.36
Fire Fund &