Charlton Township Minutes of Meetings

The regular February meeting of the Charlton Township Board was called to order by Chairman Matt Nowak at 7:00 pm on Monday, February 14, 2005.

All board members present.

Others present: Tammy Myers, Bruce & Faye Esbaugh, Jim Quandt, Mike Townsend, Dan Kwapis, Keith Huff.

Those present recited the pledge to the flag.

Milbocker moved, Samkowiak supported. to accept the minutes of the previous regular meeting as printed. Ayes. all. Motion carried.

Kim Samkowiak presented the Treasurer's report as follows: General Operation; $126,110.45; Roads Account; $204.641.63.

Milbocker moved, Edwartowski supported. to accept tHe Treasurer's report as presented. Ayes. all. Motion carried.

Audience: Jim Quandt gave a report on planning/zoning. He stated that the planning commission wants a school board member on the board. Which school board?

Keith Huff asked about the budget meeting for the township. The board will be meeting on March 10 for a five (5) year planning session and will meet on March 17th for the regular budget workshop. He also asked about the streetscape project. It is still on hold. He wondered about the township putting in some sidewalks.

Old Business: Talked about a spring clean-up day. Arrow Sanitation suggests we hold the clean-up day at their facility near Gaylord. They have equipment available to unload stuff. Edwartowski moved, Milbocker supported, to hold the Spring clean-up day on June 25, 2005, at the Arrow Sanitation facility. Ayes, all. Motion carried.

Talked about charging for freon appliances and tires. Milbocker moved, Edwartowski supported, to charge $10.00 for appliances needing Freon removed and to charge $3.00 to $5.00 for tires depending on size. Ayes. all. Motion carried.

Motion by Milbocker, supported by Edwartowski, that Charlton Towsnship will conduct any regular annual or special election for the Johannesburg-Lewiston Area. Schools (unless the election is held in conjunction with a state or federal election, then precincts and polling places established on the township level will be used) The township agrees to conduct the school's elections for a two (2) year period (2005 & 2006). Charlton Township agrees to provide the following: Voting equipment; programming/coding and testing of equipment; handle the accuracy test; Dandle absentee ballots; appoint election inspectors; set up the polling place for election day; transmit election results to the Montmorency Clerk; store voted ballots; prepare reimbursement requests for the school. Ayes. all. Motion carried.

Talked about custodial/maint/waste station attendant position. Kim presented the board with job applications and resumes. She also handed out the work schedule and job descriptions. It was decided that Kim and Matt would do the interviewing to narrow down the applicants.

Discussed the township official's pension plan. Milbocker moved, Edwartowski supported, that effective November 1, 2004, the PLAN formula for Charlton Township should be a minimum of 12% contribution with a minimum of $400.00 pro-rated and based on the number of months in the plan. Ayes, all. Motion carried.

Decided to advertise for the next township audit.

Deb Milbocker talked to the board about road work. She stated that the county may grade the waste station site for us. Deb says Crapo Lake Road will be chipped in the near future.

Jos. Edwardtowski reported on the county commissioner's meeting and read a letter of thanks for when the EMS responded to Bob Fleury's on a call.

Kim reported that Royal Linen Service is all done doing the township hall's linens and that the Thompson Linen Service is in. We will need the key to the hall back from Royal Linen.

Matt Nowak offered the following resolution with support from Edwartowski:

WHEREAS, Public Act 194, 2003, allows the township board by resolution to select an alternate starting date in March when the board of review shall initially meet,

WHEREAS, MCL 211.30 provides the alternative starting dates shall be the Tuesday or Wednesday following the second Monday in March.

NOW, THEREFORE, BE IT RESOLVED that the Charlton Township Board of Review shall conduct its' initial meeting on the first Tuesday, following the second Monday in March.

Upon roll call vote, all members voting 'aye'. The foregoing resolution is declared passed.

Kim Samkowiak offered the following resolution with support from Milbocker:

WHEREAS, the Charlton Township Board wishes to apply to the Secretary of State for a grant to purchase an optical scan voting system and related Election Management System (EMS) software to comply with the Help America Vote Act (HAVA).

WHEREAS, the Charlton Township Board has chosen to submit a grant application for a new optical scan voting system in 2005.

WHEREAS, the deadline to apply is February 18, 2005.

NOW, THEREFORE, BE IT RESOLVED that the Charlton Township Clerk is authorized to submit this grant application on behalf of Charlton Township, Otsego County, Michigan, on this 14th day of February, 2005. Upon roll call vote all members voted 'aye'. The supervisor declares the resolution passed.

Mike Townsend gave a report on fire department activities and Tammy Myers gave a report on EMS. She stated that she will be purchasing more supplies.

Matt Nowak gave an update on the personal property tax audit.

Mi1bocker moved, Edwartowski supported, to pay the General Operation bills presented in the amount of $17,082.04. Ayes, all. Motion carried.

Meeting adjourned at 8:35 pm.

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